Thursday, 10 January 2013

Czech it out! 5th European Bluegrass Summit, 15-17 Mar. 2013

5th European Bluegrass Summit: 15th–17th March 2013, OREA Hotel Pyramida, Prague (Czech Republic)
Hosted by Rosťa Čapek and Iva Louková (Čapek Instruments)
Contact Information / European Bluegrass Summit Organisation: Iva Louková: e-mail; tel. +420 603 907 416

Dear European Bluegrass Friends,

The European Bluegrass Music Association is happy to confirm the arrangements for the 5th European Bluegrass Summit on the weekend of 15th–17th March 2013.

They will take place in the beautiful city of Prague and will be generously hosted by Rosťa Čapek and Ivana Louková, who are experienced promoters and organisers. The Summit will be held under the auspices of the Senate of the Parliament of the Czech Republic.

Please help us spread the word to people you think should attend this summit.

Kind regards,

Petr Brandejs
President of EBMA
and the EBMA Board: Angelika Torrie (CH), Rienk Janssen (NL), Dagfinn Pedersen (Norway), Martino Coppo (I), Christopher Howard-Williams (F), Chris Keenan (IRL)

Who should attend
The summit is open to all, professionals and non-professionals, members and non-members of the European or other national associations, who think they may benefit from sharing ideas and best practices with like-minded people doing similar work in other countries. This includes fans, musicians, promoters, journalists, webmasters, national association reps, and anyone else with a personal, professional, or organisational interest in Bluegrass in Europe.

Goal of the 5th European Bluegrass Summit
In line with EBMA's mission to work together to support Bluegrass music across borders, the summit aims to provide Bluegrass enthusiasts and activists with a forum for exchange on subjects in which they take a personal and active interest. New subjects will hopefully be raised.

As in previous years, attendees are invited from all European regions. The costs and necessary arrangements for travel, subsistence, and accommodation are the entire responsibility of the participants. The summit will be limited to 60 delegates and early booking is advised.

To confirm the reservation of the room and the conference package (which is the necessary condition for participation in the Summit) please to complete the online form at the special hotel webpage.

A number of rooms have been reserved in the four-star OREA Hotel Pyramida, Bělohorská 24, Prague 6.

Accommodation, meals and rooms
Pyramida Hotel is offering a special price for summit participants and their companions (valid also for Thursday before and Sunday and Monday after the Summit.

The price of conference package is 110 Euros/person. This includes: Friday and Saturday nights with breakfast, Saturday and Sunday three–course lunch incl. a drink, afternoon refreshment, shared (double) room.

Single rooms are 40 Euros extra for two nights.

Upgrade to superior double is 58 Euros, and business double 98 Euros extra, respectively (for two people for two nights). For partners not participating in the summit meetings, accommodation for the two nights with breakfast is only 40 Euros. (=150 EUR standard double room for 2 nights for a couple 'Summit participant + bluegrass-uninterested partner':-).

Topics for group sessions in 2013
The group sessions are essential forums for interested parties to exchange best practices and ideas on the subjects in question. The EBMA board suggests the following topic for discussion in 2013:

- IBMA: relationship and relevance for Europe
- EFN, EBMA Festival Network
- Touring Europe
- Touring the US
- Make a PR concept (for bands, festivals, organisations)
- Organising workshops, for music teachers and workshop organisers
- anything else

Saturday concert
Bluegrass concert starring Pete and Joan Wernick (USA), Bill Keith (USA) and some more European and Czech bands and musicians. More information soon at price of the concert is EUR 12/16/20 according to the selected seating – book the tickets in advance here.

European Bluegrass Pioneer and Personality Awards
It is the first time the EBMA will be giving away the Awards. The committee of respected experts (Lilly Pavlak, Richard Hawkins, Paolo Dettwiler, Christian Seguret, Bruno Steffen, Eberhard Finke) have been working on the selecting process since 2012. The Awards will be presented at the Saturday concert.

Trading T-Shirts (and such...)
If you want to get rid of the old T-shirts from your festival or organisation (as well as stickers, badges, CDs...) BRING THEM! The other participants might like them, take them, wear them and promote your event in another part of the world!

The hotel is very conveniently placed near the Prague Castle (15 min. walk) and all the other places of interest.

By car: The address of the hotel, the Summit meeting and the concert is: OREA Hotel Pyramida, Prague 6, Belohorska 24. Free parking is possible in the neighbourhood or you can use the hotel parking (for 300CZK/12EUR per day).

By plane: Vaclav Havel International Airport in Prague is only 15-20 min. drive from the Hotel Pyramida, taxi would cost approx. 350-400CZK/15EUR. It is also possible to use public transport - Bus No. 119 operates between the airport and Dejvická Station and from there Bus No. 143 drives to Malovanka Station near the hotel. The journey takes around 50 min and you will need one ticket for 32CZK/1.30EUR.

By train: The Prague Main Station is only 15-20 min drive from the Hotel Pyramida, taxi would cost approx. 400CZK/16EUR. It is also possible to use public transport - Metro Line C from Main Station (Hlavní nádraží to Station Vltavská, there change for tram No. 25 Malovanka Station is near the hotel. The journey takes around 40 min. and you will need one ticket for 32CZK/1.30EUR.

Public transport near the hotel: Bus No. 143, Tram No. 22 and 25, Night Tram No. 57. The Public transport station name is Malovanka, it is approx. 100m from the Hotel Pyramida.

Friday 15th March 2013
18:00–18:50 EBMA Board meeting
19:00-20:00 Welcome dinner in the hotel restaurant (optional)
20:00– ??:?? Jamming in the hotel restaurant

Saturday 16th March 2013
09:00-10:00 Welcome, opening of conference, short introduction round of participants, review 2012
10:15–12:30 Work group sessions
12:30–13:30 Lunch *
13:30–15:00 Work group sessions
15:00-15:30 Refreshment break *
15:30-16:50 Work group output presentation
17:00-17:40 EBMA AGM (members only) or continue work group session
17:00-19:30 delegates convene for dinner in the building or have dinner individually.
19:30-23:00 Bluegrass Concert / Pioneer and Personalities Awards

Sunday, 17th March 2013
09:30-11:00 Review of Saturday, group sessions to continue
11:00-11:30 Refreshment break *
11:30-12:30 Group session reports + Action plan
12:30 Summit close
12:30-13:30 Lunch *

* = free with conference package

Contact Information / European Bluegrass Summit Organisation:
Iva Louková: e-mail; tel. +420 603 907 416

The EBB editorial staff regrets that in this format the Summit invitation does not have the visual appeal of the original version that is being issued.